Processing of (personal) data by the entity in charge of the online application process

Duty to provide information pursuant to Art. 13 GDPR – Applicants

Name and contact details of the controller (Art. 13 para. 1 a GDPR)
Herrmann Ultraschalltechnik GmbH & Co. KG
Descostr. 3-9
76307 Karlsbad
E-mail: info@herrmannultraschall.com

Name and contact details of the data protection officer (Art. 13 para. 1 b GDPR)
ENSECUR GmbH
Kaiserstr. 86
76133 Karlsruhe
Personally responsible: Mr. Thorsten Jordan
E-mail: dsb-herrmannultraschall@ensecur.de

Purpose and legal basis of data processing (Art. 13 para. 1 c GDPR)

1. processing of applications/eRecruiting (§ 26 para. 1 BDSG-new)
2. implementation of aptitude tests and assessment centers (§ 26 para. 1 BDSG-new and Art. 6 para. 1 a GDPR)
3. inclusion in an applicant pool for subsequent contact (Art. 6 para. 1 a GDPR)

Recipients or categories of recipients of the personal data (Art. 13 (1) e GDPR) para. 1 e GDPR)
Provider of the software-based HR software solution, Personio SE & Co. KG, Seidlstraße 3, 80335 Munich, Germany

Transfer to third countries (Art. 13 para. 1 f GDPR)
There is no transfer to a third country.

Storage period in accordance with statutory retention obligations (Art. 13 para. 2 a GDPR)
The personal data will be deleted six months after the end of the application process, taking into account Section 61b (1) ArbGG in conjunction with § SECTION 15 AGG. In the event of inclusion in the applicant pool, the data will be deleted after 2 years if no suitable position can be offered.
In the event of recruitment, the required data will be transferred to the personnel file. Information on the deletion of data can be found in the information obligation on employee data processing.

Right of withdrawal (Art. 13. para. 2 c GDPR)
If you have consented to the processing of your data, you have the right to withdraw this consent at any time for the future. This does not affect the lawfulness of the processing up to the time of revocation. Please contact the controller using the contact details provided.

Right to information, rectification, erasure, restriction, data portability and objection (Art. 13 para. 2 b GDPR)
As a data subject, you have the right to access, rectification and erasure of your data and to restriction of processing, as well as the right to data portability, at any time. Please contact the controller using the contact details provided.

Right to lodge a complaint (Art. 13 para. 2 d GDPR)
As a data subject, you can contact the responsible State Commissioner for Data Protection and Freedom of Information Baden-Württemberg at any time if you have a complaint.

Existence of a necessity for the provision of personal data (Art. 13 para. 2 e GDPR)
The data collected is required to carry out the application process (purpose 1). If it is not provided, it will not be possible to carry out the application process.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.